Townscript now supports international payments and serves you to host international events in over 25+ countries.
Here is a basic walkthrough of the full process which shows how exactly the Townscript platform works for event organizers from your country.
This guide will help you with the following:
Setting up a new organizer account on Townscript.
Creating and publishing a new event on Townscript (Physical and Virtual event)
Adding your KYC details for fund transfer from ticket sales
Managing and monitoring ticket sales for different events.
For organizers who already have an account set up with Townscript, the first step can be skipped.
Setting up a new organizer account on Townscript.
Steps to follow:
1. Visit www.townscript.com and click on "Create Event" Button as shown in below.
This will lead you to the new organizer registration page.
2. Sign up for your own organizer profile for free using your Google account or Facebook account, or directly fill in the details.
3. An email containing the account verification and activation link will be automatically sent to your registered email account.
Click on the link to further go to the event setup page.
Creating and publishing a new event on Townscript.
Choose What of Event you want to create:
Physical Event
Virtual Event
STEPS FOR PHYSICAL EVENT:
1. Login or sign-in to your Townscript dashboard(Sign-up if you are new to Townscript).
2. Click on the "Plus" button on the top right corner of the “Create Event” button to create an event.
Click on Create Event (1st Option)
Enter Organizer details and click proceed.
Enter the event name.
Select event visibility (Public is open to all and Private is invitation only).
Select the start & end date.
If it is a recurring event (Event is in multiple days and for each day ticket is to be bought), click on the checkbox and choose the frequency of the event. Also, if the event has different time slots, you can edit based on that.
Hit the submit button.
3. Enter the venue for your event.
Enter your address and select from google shown results or manually.
Note: If you’re not sure what your venue will be, you can enter just a city and state in the address field (or start typing for predictive completion). Your location will show up on a Google map below, which shows up on your event listing as you see it here (uncheck to remove it or zoom to adjust).
Tips: You can also select "Enter address" to manually enter an address if Google doesn’t recognize your location.
If the event is an online event, enter the URL of the event.
4. Add a description for your event.
Add important information about your event in the description.
Tips: Go to Add a description of your event to write an effective event description.
5. Add Images to your event.
Add cropped images of size asked.
Note: Any images you use must be yours and engaging.
6. Add Tickets to your event.
Click on "Add Ticket"
Enter the ticket name.
Add quantity and Maximum and minimum limits.
Add price to your event. (If it is a free event, keep it zero)
Manage Townscript & Payment gateways fee
Select "Me" if you want to pay the Townscript fee and Select "Buyer" if you want to charge from the buyer.
Select the Payment gateway fee in the same way.
Select start date & end date for tickets.
Enter the ticket description(That will look below your ticket name).
Enter the message for attendees (It will be received by the attendees when they book tickets).
If your ticket will include GST, select “Yes” and select the percentage.
Click on save button
You can see your added ticket in the ticket section of the event.
Note: Once you sell a paid ticket, you won't be able to change the price of that ticket type. However, you can hide the ticket and then create a new paid ticket at the new price.
7. Add questions to the organizers' form.
Here, you will see two mandatory questions.
Click on the Add New Question button.
There are a set of predefined questions that are mostly used to choose from and if you want some other question, click on the “Create Custom Question” button.
Fill in the question title.
Select question type(Text, paragraph, number, checkbox, multiple-choice, date and all).
Select the ticket type where you want to add the new question(Questions in only asked when the only particular ticket type is added to buy ).
Choose question status, optional or mandatory.
Click on the "Add Question" button.
Question is successfully added to attendee form, You can check on the form tab of your event.
And Your event is created successfully.
Tip: Don't forget to make your event live by enabling the radio button on your dashboard.
STEPS FOR VIRTUAL EVENTS:
1. Login or sign-in to your Townscript dashboard(Sign-up if you are new to Townscript).
2. Click on the "Plus" button on the top right corner of the “Create Event” button to create an event.
Click on Create Virtual Event
3) Fill all the Details
Basic Details
Enter the event name.
Select event visibility (Public is open to all and Private is invitation only).
Select the start & end date.
Event Description
You can enter Links, Photos, Videos or Tables in your event description.
Upload Photos
You can upload the cover image of your event here
4) Add Tickets
Click on "Add Ticket"
Fill all the required details.
Ticket Name(Early Bird, Regular Entry, etc.)
Ticket Type (Paid, Free, Donation)
Total Quantity of tickets
Ticket Price
Ticket sale start and end date and time
Manage Townscript & Payment gateways fee.
Click in Show advanced settings
Select "Me" if you want to pay the Townscript fee and Select "Buyer" if you want to charge from the buyer.
Select the Payment gateway fee in the same way.
You can enter description and message to an attendee
Click on SAVE.
Choose GST settings, as applicable and click on SUBMIT
5) Add Form Questions
You can add new questions by clicking on Add new question button and choose from the existing set of questions or create your own custom question.
Click on MAKE YOUR EVENT LIVE. Now your event is live.
6) Now to start your event click on Start Event button on the top right corner
7) Now, on this page, you can check everything before going live
You can check if your microphone, camera, and the internet is working properly
To go Live click on GO LIVE NOW
8) Now this will be your page from you can manage everything during your Live event
You can Turn on and off your camera and microphone by clicking on the red icons available on the bottom left corner.
You can see the name of your attendees
Read and answer the questions by attendees
You can read all the questions on the bottom right corner
You can answer each question individually by clicking on the Answer button(blue button)
After clicking on the answer button, type the answer below, and click on the Mark As Done button.
You can also share the contents of your screen
Just click on Share Screen button and a dialogue box will appear
Choose what you’d like to share and click on the share button. Now your attendees would be able to see your screen contents.
Note: You can choose from the following options while deciding what to share:
Your entire screen: Attendee can see your entire screen, whatever tab you’ll open would be visible
Application Window: Only the current townscript live event tab would be visible
Chrome tab: You can choose any one of the open chrome tabs, which then would be visible.
To end the event just click on the End Event button.
Adding KYC details for easy Fund Transfer
Steps to Follow:
1) Login to your account.
2) Go to the billings tab under the Organizing Events menu at the right side corner drop-down menu.
3) Now go to the KYC Details Tab.
4) Click on Enter Your Details Option and start filling all the details.
If you are an Individual:
Choose “an Individual”
Enter your first and last name
Verify your phone number (OTP will be sent to the registered number)
Enter your Address, city, state and zip code
Select your GST Registration Status.
If you are not registered, click on ‘Not Registered” and then Proceed.
If you are registered, click on Registered and enter GST Number and then Proceed.
If you are a company:
Choose a Company
Enter company name
Verify your phone number
Enter Address, city, state and zip code
Select your GST Registration Status.
If you are not registered, click on ‘Not Registered” and enter CIN or N.A and then Proceed.
If you are registered, then click on Registered and Enter GST Number and CIN or NA and Proceed.
5) Verify your identity
You have to enter your PAN Number or Aadhar Number
If you want to give PAN details, click on PAN Number from the drop-down menu and enter PAN Number.
If you want to give Aadhar details, click on Aadhar Number from the drop-down menu and enter Aadhar number and upload front and back scanned copies of the Aadhar card.
Click on Proceed
6) Link your Bank Account
Enter the following information
Name of Bank
Account Number
IFSC Code
Account Holder Name
Account Type
Click on submit details.
KYC Verification takes 24-48 Hours' time.
Note: Our compliance team may ask you for Event/Venue permission document and event day photographs in addition to the Bank and Tax details.
In case you make any changes, your KYC will be resubmitted for verification.
Managing and Monitoring Event Transactions
Steps to follow:
1. Login or sign-in to your Townscript account.
2. Go to the Transactions Tab.
Go to the top right corner, click on the Profile Icon.
Click on Organizing Events and select Billing from the drop-down menu.
Click on the Transactions tab on the Billing Page.
Note: Under Payouts Tab you can see and change your payout time and see details of amount credited to your account, pending amount, download all your invoices by filtering them on basis of Time (Like today, tomorrow, last week and more) and under KYC Details tab you can enter your Basic and Bank Details to safely receive your payouts on time.
Filter your transaction on basis of Payment Status of the attendee (If you are allowing offline payment, options will be paid, offline pending, offline paid and more)
Filter Transactions on the basis of a Particular Event or All Events.
Filter Transactions on the basis of Time (All-Time, Today, Past 7 days, etc.).
Tips: To Download your Transaction Data click on the Download Transactions List button, available on the top left corner.
